Senior Research Grants Manager

Job Title: Senior Research Grants Manager

Department: Research Department

Status: Exempt

About the Opportunity

The Senior Research Grants Manager will assist in coordinating the workflow of the Research Department’s grant
portfolio and administrative protocols. This is an excellent opportunity to learn more about biomedical research and
medical research grantmaking, and to be part of a growing team. The Senior Manager will report to the Director of
Research Grants and Initiatives. The position is based in the Foundation’s New York City office; please note that the
Foundation currently utilizes a flex schedule, and all New York-based staff are currently required to work in the
Foundation’s office Tuesday-Thursday; staff may elect to work remotely Mondays and Fridays. The salary range for this
position is $90,000 – $97,000 annually.

Responsibilities

Grants and Database Administration

Administer the grant progress report process independently, including updating templates, instructions as
needed, tracking status of reports, summarizing key takeaways for donors and serving as the liaison for the
Foundation’s grants database suite
Independently create and maintain grantee records in ProposalCentral and SharePoint
Track research program metrics, including compiling abstract lists from major conferences documenting
grantee publications
Independently and accurately coordinate grantee payments with Finance department and track status in
Research Department tracking systems, including responding to payment inquiries from grantee institutions
Assist Director in compiling data on Foundation grantees and research programs from ProposalCentral and
preparing reports for other Foundation internal and external constituents
Track and record research abstracts from hematologic/ oncology conferences for all Foundation grantees
and scientific leadership

Research Programs and Meetings:

Direct meeting logistics including but not limited to hotel and venue logistics (meals, a/v, room assignments)
for Research Department programs and meetings, including tracking the use of sponsor funds
Assist Director of Research Grants and Initiatives with external program committees coordination/logistics,
including scheduling, communication to attendees, and note-taking in meetings as needed
Communicate with the Foundation’s Scientific Advisory Board (SAB) members, grantees, and other meeting
attendees to coordinate travel, distribute pre-meeting materials, and handle post- meeting expense
reimbursements
Assist in preparation and development of meeting materials, including coordination of shipping
Provide day-of-meeting support for both in-person and virtual meetings, including coordination of program
registration and related logistics
Oversee collection and reporting of program evaluations
Maintain and track external conference/scientific meeting calendar for both domestic and international meetings
Coordinate archival storage of department files, as needed
Process vendor payments and coordinate internal financial paperwork
Oversee preparation and execution of mailings to Research department constituents, as needed
Remain up to date with lymphoma research, trends and the research grant landscape

Grantee and Scientific Advisory Board Support:

Triage queries sent to Research Department general grants email answering general questions and forward to
Director, as needed
Assist with preparation of grant application review materials and serve as support staff during grant review calls
and meetings
Maintain advisory board and grantee contact information in Foundation internal systems
Assist senior leadership, Director of Research Grants and Initiatives, and advisory board members with
administration for any special projects that involve Foundation grantees and/or advisory board committees, as
needed
Work in conjunction with Chief Program Officer (CPO) and Director of Research Grants and Initiatives on
coordinating communication with SAB Leadership and SAB nominations

Qualifications and Required Experience

Bachelor’s degree
At least 5 years of paid work experience managing grant portfolios, preferably in a nonprofit or academic setting
Excellent computer skills, particularly with Microsoft Office Suite and Excel (including conditional formatting,
pivot tables, data validation, and lookup functions)
1 year of work experience with office administrative support and/or meeting/conference support preferred
Excellent oral and written communication skills; excellent interpersonal skills
Strong time management and organizational skills; demonstrated ability to work on multiple long-term and
recurring projects simultaneously
Ability to work collaboratively with coworkers across Foundation departments and provide support to senior staff
and organization leadership as requested
Knowledge ProposalCentral, Altmetric, and/or Zotero preferred; if not an existing skill, a commitment to learning
related systems within three months of starting the position
Familiarity with SharePoint, OneDrive, and Google Workspace preferred
Ability to travel up to 15% of the time
Prior knowledge or interest in learning about lymphoma/chronic lymphocytic leukemia and oncology preferred
Ability to lift up to 20 lbs.

How to Apply
Please submit job application, along with resume and cover letter, at lymphoma.org/careers.

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Applicant's Acknowledgement

I certify that the answers given herein and during the entire application process (including but not limited to information provided in resumes, attachments to this application, interviews or otherwise (if applicable)) are true and complete to the best of my knowledge. I understand that any misrepresentations, omissions of facts or incomplete answers during the application process may disqualify me from further consideration for employment. I further understand that, if employed, any misrepresentations or omissions of facts during the application process may be cause for my dismissal at any time without prior notice. I consent to and authorize the Foundation and ADP TotalSource® to contact my former employers, references, and any and all other persons and organizations for information bearing upon my qualifications for employment. I further authorize the listed employers, schools and personal references to give the Foundation or ADP TotalSource (without further notice to me) any and all information about my previous employment and education, along with any other pertinent information they may have and hereby waive any actions which I may have against either party(ies) for providing a good faith reference. I EXPRESSLY AGREE AND UNDERSTAND THAT, IF EMPLOYED, MY EMPLOYMENT IS NOT FOR A SPECIFIC TERM, IS BASED ON MUTUAL CONSENT AND MAY BE TERMINATED BY ME OR the Foundation OR ADP TOTALSOURCE WITH OR WITHOUT NOTICE OR CAUSE AT ANY TIME. I FURTHER UNDERSTAND THAT NO ORAL PROMISE, EMPLOYER POLICY, CUSTOM, BUSINESS PRACTICE OR OTHER PROCEDURE (INCLUDING THE BASIC EMPLOYMENT POLICIES, PERSONNEL HANDBOOK OR ANY PERSONNEL MANUALS) CONSTITUTES AN EMPLOYMENT CONTRACT OR MODIFICATION OF THE AT-WILL EMPLOYMENT RELATIONSHIP BETWEEN ME AND THE FOUNDATION OR ADP TOTALSOURCE. I ALSO UNDERSTAND THAT MY AT-WILL EMPLOYMENT STATUS WITH THE FOUNDATION MAY ONLY BE ALTERED IN AN INDIVIDUAL CASE OR GENERALLY IN A WRITING SIGNED BY THE OWNER, PRESIDENT OR CEO OF THE FOUNDATION AND THAT MY AT-WILL STATUS WITH ADP TOTALSOURCE MAY ONLY BE ALTERED IN AN INDIVIDUAL CASE OR GENERALLY IN A WRITING SIGNED BY THE PRESIDENT OF ADP TOTALSOURCE. I understand that I may be required to qualify for employment based on additional employment criteria. For example, I may be required to take job-related tests; take a driver’s examination or take a preemployment drug test. If I am offered employment or start work before any required test is completed, I understand that my employment is contingent on a satisfactory result on all required tests. I authorize the Foundation and ADP TotalSource to release the results of my pre-employment drug/alcohol test (if any), any information on this application and any relevant information about me to each other and to other ADP TotalSource clients for whom I have applied for employment, and release the Foundation, ADP TotalSource and its clients from any and all claims related to the lawful release of this information. I further authorize the release of any background check results and of any drug/alcohol test to any state or federal authority requesting such information and in response to a valid subpoena or other legal document. CALIFORNIA APPLICANTS ONLY: I understand the Foundation or ADP TotalSource may obtain, without using the services of a third-party investigative consumer reporting agency, public records pertaining to my character, general reputation, personal characteristics or mode of living during its evaluation of my application for employment and, if employed, during my employment.(Required)

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